Houston Girl Friday is seeking an Executive Assistant to join our expanding team. The company has three main operations:

  • Directly [“in-house”] providing support solutions to small businesses and individuals (BPO)
  • Project management for small businesses and individuals, often temporary or task-driven (Subcontracting)
  • Recruitment, training and staffing on behalf of small businesses and individuals (RPO)

Our target market is the estimated 30% of the 27 million small businesses in the United States that outsource administrative, creative and technical tasks to a contingent workforce.

This is a long-term, internal support role. The position is hybrid: 75% working remotely from your own home or mobile office (“virtual”), and 25% in the field (running errands, courier, etc.).

No two days are the same. Our Clients represent many different industries, circumstances and levels of tech-savviness. Their priorities and task lists vary drastically, and can often change without warning. If you can be described as a quick-on-your-feet, outside-of-the-box thinker who thrives in a dynamic atmosphere, this may be for you.


  • Extensive fact-finding and research projects
  • Data entry and database building (Excel, Access)
  • Lead generation, follow-ups and CRM (Zoho)
  • Website updates (WordPress, HTML)
  • Social media management (Hootsuite)
  • Email marketing (Constant Contact, iContact)
  • Calendar management and appointment scheduling (Outlook, iCal)
  • Business listings, marketing and ad postings
  • Document digitizing & e-filing (Scanning, Dropbox)
  • Proofreading, editing and quality assurance
  • Errand running, pick-up/drop-off, post office, etc.
  • Other virtual and non-virtual assignments, as needed


  • Advanced proficiency in Microsoft Office applications, with emphasis on Excel and PowerPoint.
  • Advanced proficiency in Adobe Acrobat and interactive PDF creation.
  • Exemplary organizational and communication (verbal, written, observation) skills.
  • Accuracy and attention to detail is paramount.
  • Innately proactive, resourceful and the ability to work with little or no supervision.
  • An above-average analytical scope; you can derive 5 even when you’ve only been given 2 and 2.

Additional Skills:

  • Notary Public certification is a huge advantage but not mandatory.
  • Proficiency in Adobe Creative Suite/Creative Cloud is a plus but not mandatory.
  • Proficiency in Mac OSX is a plus but not mandatory.
  • Bilingual in Chinese or Arabic is a bonus but not mandatory.


  • 8+ years minimum in an Executive/C-suite support role in a corporate office environment.
  • Associate’s degree or higher, or current enrollment at a local university.
  • Given the virtual aspect of the position, you must have your own PC laptop – equipped with Windows 7 or 8, and Microsoft Office 2010 or later. #BYOD
  • Must reside within 30 miles of downtown Houston, with a valid driver’s license and reliable transportation.
  • Polished, professional appearance at all times.


  • This is a part-time position. There is plenty of work to do; room to quickly increase for the right team member.
  • Schedule is semi-flexible/set your own hours, with most assignments having an 8 to 24-hour turnaround time.
  • Pay rate to be determined based upon experience and skill set.
  • Access to the company’s Lynda.com subscription [~2000 web training courses] will be provided to you after a successful new hire trial period.
  • Though not mandatory, preference will be given to candidates open to working evenings, weekends and even holidays, if needed.


Established in 2010, Virtual Executive Personal Assistants of America, Inc. (VEPAA®) doing business as the Girl Friday brand of companies offer a vast array of both virtual and onsite support services to small business owners, solopreneurs and busy executives throughout the United States.  Learn more at www.vepaa.com.