OVERVIEW

Houston Girl Friday is seeking an Executive Assistant to join our expanding team. The company has three main operations:

  • Directly [“in-house”] providing support solutions to small businesses and individuals (BPO)
  • Project management for small businesses and individuals, often temporary or task-driven (Subcontracting)
  • Recruitment, training and staffing on behalf of small businesses and individuals (RPO)

Our target market is the estimated 30% of the 27 million small businesses in the United States that outsource administrative, creative and technical tasks to a contingent workforce.

This is a long-term, internal support role. The position is hybrid: 75% working remotely from your own home or mobile office (“virtual”), and 25% in the field (running errands, courier, etc.).

No two days are the same. Our Clients represent many different industries, circumstances and levels of tech-savviness. Their priorities and task lists vary drastically, and can often change without warning. If you can be described as a quick-on-your-feet, outside-of-the-box thinker who thrives in a dynamic atmosphere, this may be for you.

RESPONSIBILITIES

  • Extensive fact-finding and research projects
  • Data entry and database building (Excel, Access)
  • Lead generation, follow-ups and CRM (Zoho)
  • Website updates (WordPress, HTML)
  • Social media management (Hootsuite)
  • Email marketing (Constant Contact, iContact)
  • Calendar management and appointment scheduling (Outlook, iCal)
  • Business listings, marketing and ad postings
  • Document digitizing & e-filing (Scanning, Dropbox)
  • Proofreading, editing and quality assurance
  • Errand running, pick-up/drop-off, post office, etc.
  • Other virtual and non-virtual assignments, as needed

SKILLS

  • Advanced proficiency in Microsoft Office applications, with emphasis on Excel and PowerPoint.
  • Advanced proficiency in Adobe Acrobat and interactive PDF creation.
  • Exemplary organizational and communication (verbal, written, observation) skills.
  • Accuracy and attention to detail is paramount.
  • Innately proactive, resourceful and the ability to work with little or no supervision.
  • An above-average analytical scope; you can derive 5 even when you’ve only been given 2 and 2.

Additional Skills:

  • Notary Public certification is a huge advantage but not mandatory.
  • Proficiency in Adobe Creative Suite/Creative Cloud is a plus but not mandatory.
  • Proficiency in Mac OSX is a plus but not mandatory.
  • Bilingual in Chinese or Arabic is a bonus but not mandatory.

REQUIREMENTS

  • 8+ years minimum in an Executive/C-suite support role in a corporate office environment.
  • Associate’s degree or higher, or current enrollment at a local university.
  • Given the virtual aspect of the position, you must have your own PC laptop – equipped with Windows 7 or 8, and Microsoft Office 2010 or later. #BYOD
  • Must reside within 30 miles of downtown Houston, with a valid driver’s license and reliable transportation.
  • Polished, professional appearance at all times.

HOURS & PAY

  • This is a part-time position. There is plenty of work to do; room to quickly increase for the right team member.
  • Schedule is semi-flexible/set your own hours, with most assignments having an 8 to 24-hour turnaround time.
  • Pay rate to be determined based upon experience and skill set.
  • Access to the company’s Lynda.com subscription [~2000 web training courses] will be provided to you after a successful new hire trial period.
  • Though not mandatory, preference will be given to candidates open to working evenings, weekends and even holidays, if needed.

ABOUT

Established in 2010, Virtual Executive Personal Assistants of America, Inc. (VEPAA®) doing business as the Girl Friday brand of companies offer a vast array of both virtual and onsite support services to small business owners, solopreneurs and busy executives throughout the United States.  Learn more at www.vepaa.com.